Full Feature List
See a detailed list of all the benefits of Toolbox
Getting started
Import your data from alternative accounting systems using our CSV import tools.
User
Add as many users on your account as necessary, with no extra cost.
Determine exactly what each user can see or do.
Mobile app
Manage contacts.
Create sales invoices.
Track deadlines with ease.
Create employee expenses or allow employees to make their own expense claims.
Create quotes.
Use OCR to capture data from images and use this date to create invoices, bills or expenses.
Determine exactly what each user can see or do.
Collect payment by QR code using Instant Bank Payments.
Banking
Explain money received
Explain money out payments
Add opening balances to bank accounts
Automatically import your bank statements into Toolbox.
Easily import downloaded bank statements.
Ability to collect invoice payments via Stripe, GoCardless, and other payment providers.
Explain a payment on an imported statement by linking it to an invoice.
Pay one or multiple bills and payroll directly from Toolbox via our Revolut Business integration.
Conventional bank reconciliation process and report.
Invoicing
Create sales invoices
Create credit note documents to allocate to invoices
Allocate unallocated receipts to invoices
Automatically send out invoices to your customers.
Automatically send out payment prompts and overdue invoice reminders to customers.
Automate repeat invoices via the recurring invoice template feature. Mark these as paid which updates your banking figures.
Customise your email templates for invoices, payment remittance and statements.
Create and send quotes to customers.
Print invoices to send to your customers.
Customers can get a secure, permanent statement link for historical invoices. This provides PDFs and webview invoices.
Apply an invoice discount and/or settlement discount for early payment.
Contact multiple people within the customer company.
Add and manage your customers and suppliers.
Create invoices for specific company divisions.
Easily mark invoices as paid from the invoice view.
Add Instant Bank Payments as a payment option on your invoices to enable customers to pay you quickly and easily via bank transfer.
Bills
Create purchase invoices
Allocate unallocated payments to bills
Claim your mileage at HMRC or manual rates.
Easily mark bills as paid from the bill view.
Create employee expenses or allow employees to make their own expense claims.
A document issued by a buyer to a seller which indicates types, quantities, and agreed prices for products or services.
Select which bills and expenses you want to recharge to customers.
Create and send quotes to customers.
Payments
Add Instant Bank Payments as a payment option on your invoices to enable customers to pay you quickly and easily via bank transfer.
Collect payment by QR code using Instant Bank Payments
Include your bank account details on invoices so your customers manually pay you by bank transfer.
Connect your Stripe account in Toolbox to accept credit or debit card payments for your invoices.
Give customers the option to pay by direct debit.
Easily import your PayPal bank transactions. The tool is automatic and accounts for PayPal fees.
Reports
See an overall position of your company based on various widgets.
Formal document including important information about your business.
Summarise your income, expenditure and profit.
Shows a snapshot of what you own and owe.
Show the flow of money over a period of time.
A report used by accountants to summarise profit and loss and balance sheet amounts.
Export reports to CSV (Excel) or PDF format.
Categorise income and expenditure into projects or departments.
Report on employee expenses for the PAYE P11D form.
Generate dividend vouchers from confirmed dividends.
Prepare the paperwork for dividend payments.
Print a hard copy of reports.
Traffic-light insights on your business’s cash health position (eligible businesses only)
Self Assessment Income Tax
View Income Tax Self Assessment tax returns for sole traders and landlords.
VAT
Prepare your MTD VAT return and submit directly to HMRC.
Simple accounting to suit your business.
Pay VAT as a fixed percentage of your VAT inclusive turnover.
Account for VAT from EU suppliers.
Support UK VAT domestic reverse charge for building and construction services
Produce a report to enable the completion of EC sales lists. Submit the ECSL to HMRC directly.
Multi-currency
Create foreign currency bank accounts in a range of currencies.
Set your own exchange rates.
Create invoices, bills and payments in a foreign currency.
Record invoices and bills in different currencies.
If not customised, the rate is taken from XE.com.
Industry specific
Toolbox has a wide range of features which can be turned on and off to suit your business.
Populate invoices & bills with sale & purchase elements.
Track the cost and depreciation of equipment, vehicles etc.
Track your time and then create invoices to charge your customers.
Keep track of your stock.
Prepare and file your CIS return online.
Support UK VAT domestic reverse charge for building and construction services
Advanced features
Enter invoices or bills via a grid input screen.
Add attachments in bulk to your Clear Books account.
Enable journal entries to repeat.
Prohibit additional entries into older accounting periods.
Prohibit additional entries into custom defined date range.
Process accounting journal entries.
Give invoices/bills an accrual date. Accrual dates affect the P&L and aged reports.
Enable journal entries to reverse on a future date.
Edit and add accounts, and their code numbers.
Log entries and operations per user.
Integrations
Easily import your PayPal bank transactions. The tool is automatic and accounts for PayPal fees.
Give customers the option to pay by direct debit.
Connect your Stripe account in Toolbox to accept credit or debit card payments for your invoices. Or use the Stripe integration to automatically import transaction records.
Imports your scanned invoices and receipts as bills or expenses.
Automates data entry by accurately capturing all of your invoices, receipts and statements into Toolbox.
Allows you to import your invoices, payments and customers into Toolbox.
Support
Got a query? Just send us an email!
Want to speak to a human? Get in touch with our UK based support team.
Cloud
All your data is secure and protected.
Software updates are free and automated so you don’t need to update anything at all.
Toolbox is based in the UK, so it’s easy to deal directly with us.
We’re completely web based – there’s no need to install any software.
We don’t want to limit the growth of your business which is why there are no restrictions to the number of transactions you can enter.
Access Toolbox from anywhere, at anytime. All you need is internet and a web ready device.
Toolbox automatically backs up your data throughout the day.
Connect your app to Toolbox through our API.